This is your best opportunity to meet face-to-face with our General Members and General Member Representatives - those HR and Benefits Reps in RARES member companies who control access to their employees and the distribution of information about your product or service within their company. 

For general information about this year's Vendor Fair, click HERE.

Download a Program and a Vendor Diagram Locator

(available in early May)

WORD version               .pdf version

Some General Information

In order to qualify for door prizes, our Reps have to visit every booth.  That means you're guaranteed to see everyone in attendance.  In past years, we have seen anywhere from 175 to 225 General Member HR & Benefits Reps in attendance.  If you've ever attended a trade fair and been disappointed in the results, you needn't worry.  We're not running this as a money-making event.  Our sole goal is to bring as many of our representatives into the event to have contact with you as we can.  This event is all about you and your product or services. 

Wireless Internet service is provided by the RIT Inn & Conference Center at no charge.

Rooms are available from the RIT Inn & Conference Center at the discounted  group rate of $89.00 if reservations are made prior to April 1.  Just call 1-585-359-1800.

In the week prior to the event, we will notify you of expected attendance so that you can plan your materials distribution accordingly.  Please note that your flyers and handouts should stress your RARES discount!  This is your best chance to distribute flyers and leaflets that will be taken back and displayed in the workplace for thousands of employees to see. 

COSTS

This year, our event is being held at the RIT Inn and Conference Center in West Henrietta.  This new venue should provide us with greater and nicer space than ever before and we're looking forward to it. 

The registration for our 2011 Vendor fair is $125 for RARES members and entitles you to a skirted table and 2 chairs for up to 2 representatives.  Each additional representative beyond 2 is $10.  If you register before March 4, your registration fee is only $100.00. 

If you are not able to attend but would like to have your information displayed for our attendees, an unattended table is $50.

RARES Associate Members may exhibit at this event and non-members may only exhibit on a space-available basis.  In 2010, we had no additional space for non-members and had to turn prospective vendors away.  The cost for a non-member to exhibit, space permitting, is $175.  If you are not a member of RARES but would like to attend this event, information about becoming a member of RARES may be found HERE.

VERY IMPORTANT!

As an exhibitor, we ask you to donate an item or items to be raffled off to our General Member attendees.  This is VERY important in encouraging these individuals to attend.  Last year, we had over 72 items donated.  So be generous.  Remember, these are the people who you are trying to woo.  They are the ones responsible for ensuring that information about RARES and your product or service is distributed to their employee base. 

RARES now has over 300,000 members in upstate New York and throughout the Northeast.  Our web site averages over 1.7 million hits monthly.  Our association is the premier organization for promoting discounts on products and services to individuals in upstate New York.